Page 78 - NovDefComp
P. 78

MASSACHUSETTS MUTUAL LIFE INSURANCE COMPANY
                                   Defined Benefit and Defined Contribution

                                       Recordkeeping Operations System



               Plan  Sponsors  via  an  addendum  to  the  Services  Agreement  or  other  appropriate  notification  prior  to
               processing a plan-level investment transfer initiated by MassMutual.

               DB Plan Investment Transfers
               Plans  that  have  elected  periodic  rebalancing  in  accordance  with  client  authorization  and  direction  as
               outlined in the Services Agreement and also Investment Transfers initiated by a Plan Sponsor request are
               received by mail, e-mail, or fax and are reviewed for completeness and authorization by an independent
               team member to determine that they are in good order before processing in CAS or Matrix. An independent
               team  member reviews the transactions after input  for authorization, to  determine they were processed
               accurately on CAS or Matrix for manual Trade Tickets only.
               A master database is reviewed monthly by recordkeeping operations associates to determine that all plans
               that opted for periodic rebalancing were rebalanced.

               Defined Contribution and Defined Benefit Compliance Testing and
               Plan Year End Reporting


               DC Compliance Testing
               MassMutual creates and sends a census to plans that utilize MassMutual Testing Services for the sponsor
               to validate and to update certain plan data required to perform testing. Upon receipt of the returned census
               from the Plan Sponsor (prior to a pre-established cut-off date), MassMutual will perform testing in advance
               of regulatory deadlines. A Compliance Testing & Reporting Services Database is used to facilitate tracking
               of the census creation, delivery to the Plan Sponsor, receipt of census returned in good order and readiness
               for testing. To help ensure compliance testing is performed completely and accurately, testing results are
               reviewed by an independent team member and documented in the CTRS Database. Completed test result
               letters are sent to the client. For PEO Plans utilizing Data Exchange a census is not required. The final
               results are communicated to the Plan or PEO Sponsor. The process is evidenced by entries in the CTRS
               Database and the completion of test result letters to the Plan Sponsor or notification to the PEO sponsor.

               DB Compliance Testing
               For DB  plans  which  contract  with MassMutual to  provide  annual  compliance  testing, the  Quantitative
               Specialist and FSA assigned to the plan determine the plan’s compliance testing requirements. Required
               tests are performed by a Quantitative Specialist and the results of each plan’s annual compliance testing
               are reviewed and signed-off by an FSA prior to client communication.

               DB & DC Plan Year End Reporting
               For plans that utilize MassMutual Form 5500 and Schedules preparation services, a Testing Specialist (DC)
               or Plan Analyst (DB) reviews the 5500 Reporting Package to determine that information is complete and
               accurate.

               Control Objectives, Related Controls, and Tests of Operating
               Effectiveness

               The Company has specified its control objectives and identified the controls to achieve these objectives.
               These objectives have been determined by management of the Company by reference to, among other
               information sources, the AICPA Audit and Accounting Guide for Audits of Employee Benefit Plans.



                MassMutual Defined Benefit and Defined                    Description of the System Provided by
                Contribution Recordkeeping Operations System                                     MassMutual
                                                             30
   73   74   75   76   77   78   79   80   81   82   83