Page 93 - DCAC November 2023 Files

DEFERRED COMPENSATION ADVISORY COMMITTEE
BYLAWS

C. Appointment Process
1. Ex-Officio Members—The ex-officio members of the DCAC—the Human Resources
Director (or designee) and the Tax Collector-Treasurer (or designee)—are appointed by
virtue of their posi�ons. No process is required for their appointments.
2. Management Members—The three management members of the DCAC will be
appointed by the County Execu�ve. The Human Resources Director will recommend
candidates for the County Execu�ve’s considera�on and appointment. At the discre�on
of the County Execu�ve, one of the management appointees may be a re�ree, though
only one re�ree may be on the DCAC at any point in �me.
3. Non-Management Members—The four non-management members of the DCAC will be
appointed by the County Execu�ve. The Human Resources Director, in collabora�on with
the labor-management Benefits Commitee, will recommend candidates for the County
Execu�ve’s considera�on and appointment. At the discre�on of the County Execu�ve,
one of the non-management appointees may be a re�ree, though only one re�ree may
be on the DCAC at any point in �me.
NOTE: Both the SEIU and AFSCME unions have contract provisions that mandate one
member from each of their unions will have a seat on the DCAC.
4. The appointment process will be inclusive in nature to ensure equitable representa�on
whenever prac�cable.
5. Once appointed, each trustee’s fiduciary responsibility will apply to the en�re plan and
to all plan par�cipants, not only to the stakeholder by which they were nominated. This
dis�nc�on will be clarified and emphasized in the DCAC’s ongoing fiduciary training
program.

D. Resigna�on—Resigna�ons from the DCAC may be required due to resigna�on from the
County, changes to job classifica�on that affect a DCAC member’s above Management/Non-
Management designa�ons, etc. When necessary, at least 30 days of no�ce before the next
DCAC mee�ng would allow the staff �me needed for the above appointment process.

E. Atendance Requirements—DCAC members are expected to atend and par�cipate in all
mee�ngs in any year (typically four quarterly mee�ngs plus one separate planning mee�ng).
DCAC members are expected to obtain approval from their own supervisor or manager to
atend DCAC mee�ngs. The Director of Human Resources will confirm the mee�ng
schedules, as needed.

For any member with two unexcused absences in a calendar year, that member will be on
proba�on. If that member misses a third mee�ng in that same calendar year, that member
will be dismissed and then replaced using the above Appointment Process.

Excused Absences

The absence of a member from a regular mee�ng of the DCAC shall be deemed excused if
the absence occurs because of any of the following reasons, provided that the member
listens to the audio recording of the mee�ng prior to the commencement of the next regular
or special mee�ng and cer�fies in wri�ng that he or she has listened to the audio recording.

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