Page 90 - DCAC November 2023 Files

HUMAN RESOURCES DEPARTMENT
Inter-Departmental Correspondence

DATE: December 4, 2023

TO: Deferred Compensation Advisory Committee

FROM: Jay Castellano, Employee Benefits

SUBJECT: DRAFT BYLAWS

RECOMMENDATION

To review and discuss in the December 4, 2023, Retreat the attached Bylaws, and to
provide direction to staff for finalizing the initial adoption of the Bylaws in the February
22, 2024, meeting of the DCAC.

BACKGROUND

The Board of Supervisors established and further defined the Deferred Compensation
Advisory Committee by resolutions. The DCAC then operated itself under the authority
granted by the BOS and by using the conventions of the State of California’s Brown Act
and Rosenberg’s Rules of Order.

Bylaws are another opportunity for the DCAC to enhance its own governance. The
Bylaws document and define certain administrative processes so that they are
standardized and consistent from generation to generation of DCAC members.

To the extent that the Bylaws are consistent with and are within the parameters of the
BOS resolutions, the Bylaws can be adopted and amended by the DCAC itself.

DISCUSSION

This initial version of the Bylaws, if adopted, would give the DCAC a foundation for its
current operations and would be a basis for future refinements. Elements of this initial
version reflect the BOS resolutions and the DCAC’s historical operations. Other
elements, highlighted in yellow, represent changes to the status quo and should be fully
considered before adoption.

After an initial adoption, the Bylaws can be further refined in relation to other
government plan sponsor’s bylaws and to other boards and commissions with the
County of San Mateo, if appropriate and as needed.