Page 95 - DCAC November 2023 Files

DEFERRED COMPENSATION ADVISORY COMMITTEE
BYLAWS

1. Chair—According to Board of Supervisors Resolu�on 48999, April 7, 1987, the Human
Resources Director shall sit as chairperson of the DCAC.
2. Staff—According to Board of Supervisors Resolu�on 53176, September 26, 1989, the
Benefits Manager is a staff member to the DCAC.

H. Chair Pro Tempore—In the event of the absence or disability of the Chair at any mee�ng, the
Commitee shall elect one of its members as Chair Pro Tempore to preside over such
mee�ng.

V. MEETING RULES OF ORDER

A. Regular Mee�ngs—Regular mee�ngs of the DCAC are scheduled for the second month of
each quarter, on the fourth Thursday of the month, at 9:00am. The known excep�on is the
November mee�ng. Since that mee�ng conflicts with the Thanksgiving holiday, the
November mee�ngs are scheduled for the first Thursday of November at 9:00am.

All regular mee�ngs will be publicly no�ced in accordance with the State of California’s
Brown Act. For the DCAC, hard copies of the agendas will be posted in the lobby of the Hall
of Jus�ce, 400 County Center, Redwood City, CA 94063. The agenda will also be posted on
the DCAC’s Governance website at htps://www.smcgov.org/hr/deferred-compensa�on-
governance. Writen no�ce of the agendas will also be sent directly to each DCAC member
and to the DCAC’s recordkeeper and consultant(s).

B. Special Mee�ngs—Special mee�ngs of the DCAC may be scheduled by the Chair or by a
majority of the DCAC as required. All special mee�ngs will be publicly no�ced in accordance
with the State of California’s Brown Act. For non-emergency special mee�ngs, the �me and
place of the mee�ng shall be reflected in minutes of the prior DCAC mee�ng. For emergency
mee�ngs, writen no�ce of the special mee�ngs shall be delivered to each DCAC member, to
the DCAC’s recordkeeper and consultant(s), and to a broader set of stakeholders as
appropriate.

The agendas for special mee�ngs will be distributed in the same manner used for regular
mee�ngs and to a broader set of stakeholders as appropriate.

C. Quorum—A quorum for conduc�ng DCAC business is defined as five (5) members of the
DCAC. As long as five (5) or more members are in atendance, the DCAC may decide on
maters with five (5) affirma�ve votes. When less than nine (9) members are in atendance,
the DCAC may decide on administra�ve maters only with a majority of members in
atendance. Examples of administra�ve maters are those that do not impact plan
par�cipants, the County or plan assets.

D. Public Comments—The DCAC’s agenda will accommodate Public Comments. Any person
may address the DCAC on any mater within the purview of the DCAC. Each speaker must be
recognized by the Chair before speaking, and speakers are not required to iden�fy
themselves. Speaking �me may be reasonably limited at the discre�on of the Chair as
necessitated by �me constraints.

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